Conference Info and Resources - BCYC Encounter | Benedictine College

BCYC Encounter
Conference Info and Resources

Frequently Asked Questions

Where do we eat?

All participants will eat meals in the Benedictine College Dining Hall Dining Hall.

Where will I stay?

All participants will be housed in single sex college dorms. Teens and their adult chaperones will be housed on the same dorm floor, but in separate rooms in order to be in accord with Save Environment policies. All bedding is provided, but many students choose to bring an extra pillow or blanket just in case. The dorms can be particularly cold at night.

What if I’m flying in?

We are located 40 minutes North of the Kansas City Airport (MCI) and recommend that groups flying in book a shuttle to and from campus.

Do you accept roommate requests?

Yes, we do! On your detailed registration form, which you will receive after you register for BCYC, there is a place for you to request a roommate. There are sometimes large groups of students who all request one another. We do our best to honor all roommate requests but cannot guarantee that all requests will be granted. All roommate requests must be submitted at least one month before the conference begins. After that point we cannot accept roommate requests.

We will make sure that all teens are rooming with another teen from their youth group regardless of requests!

Who should I call in case of emergency?

Our staff will be available 24/7 during all conferences to answer any questions and handle emergencies. If you need to get in contact with the BCYO Staff at any time for any reason please call (913) 360-7406.

What do I do if I have a food allergy?

If you have any dietary restrictions, please make sure to list them on your detailed registration form in the ‘allergies’ section. If you have already completed this form and have a new dietary restriction or forgot to list it, please e-mail us at youthoutreach@benedictine.edu to let us know so that we can update your information.

What is the weather like and how should I dress?

Kansas is warm during the summer. It is hot during the day and pleasant at night and in the mornings. Some of the buildings may be chilly so please plan to bring a sweater or jacket. Please dress in modest, comfortable clothing. We expect that all shorts will be longer than t-shirts or sweatshirts at all times, that no midriffs are showing, and that the shoulder straps on all tank tops are at least three fingers wide. Please refrain from wearing low cut tops, miniskirts, short shorts, or tube tops.

How many chaperones do I need to bring for my group?

We ask that each group brings at least one male and one female chaperone so that their teens are supervised in the dorms. While we will have Missionary Staff housed on each floor, youth ministers and their chaperones will be directly responsible for their teens. After that, we ask that you refer to your Diocese’ guidelines on adult to teen ratios for overnight trips and adhere to their policies.

Can I register as an individual?

Yes, individuals can register for Encounter as space allows! BCYC Missionaries will lead groups of students who have registered for the conference as individuals. If you are registering outside of a group, please refer to the Immersion FAQ page for details.

Will we get a refund if BCYC is canceled because of COVID-19?

Yes, if we have to cancel BCYC due to COVID-19, we will offer full refunds to all of our participants. There will also be options to participate in a Virtual BCYC at a reduced cost, or to transfer your enrollment to the following summer. Please note that if our in person BCYC takes place and you choose not to come, our regular cancelation policies (see ‘What if my plans have changed?’) will still apply. If you need to cancel for any reason, please contact us!

Will participants be required to wear a mask at BCYC?

As the COVID-19 situation continues to evolve, it is difficult to say now whether or not masks will be required on campus this summer or not. We do currently have a mask mandate both on Benedictine’s campus, and in our county. If these mandates are still in place during the summer months, then all participants will be expected to wear masks (exceptions will be made for students with medical conditions, etc.).

Our current mask mandates have ‘common sense’ rules that we will continue to follow if we do have to wear masks at Immersion such as not needing to wear a mask when you are social distancing outside, working out, eating, etc.

Benedictine has had in person classes and campus life all school year, which has allowed us to learn how to operate within the pandemic guidelines while still being able to have the Sacraments, campus activities, classes, etc. We are confident that we will be able to apply all of the ‘best practices’ that we are learning during the school year to BCYC so that participants have the best possible experience regardless of mask and social distancing protocols.

Please note that if you choose not to attend BCYC after registering because of the mask protocols in place at the time of BCYC, you will not be eligible for a full refund. All normal refund policies will apply.

What COVID-19 policies will be in place to keep students safe?

It is difficult to say now exactly how COVID-19 will affect BCYC this summer as the situation continues to evolve. As we prepare for BCYC, we will be working closely with local health officials to implement the best policies to keep participants safe while still having and authentic experience of BCYC.

Benedictine has had in person classes and campus life all school year, which has allowed us to learn how to operate within the pandemic guidelines while still being able to have the Sacraments, campus activities, classes, etc. We are confident that we will be able to apply all of the ‘best practices’ that we are learning during the school year to BCYC so that participants have the best possible experience regardless of mask and social distancing protocols.

Please note that if you choose not to attend BCYC after registering because of the COVID-19 protocols in place at the time of BCYC, you will not be eligible for a full refund. All normal refund policies will apply.

Location